Administrative Assistant II
Job Description
Position Number:
103398Title:
Administrative Assistant IIFunctional Title:
Administrative Assistant IICategory Status:
20-Nonexempt,RegularApplicant Search Category:
StaffUniversity Authorized FTE:
1.000Unit:
AGNR-UME-Prince George'sHiring Range Minimum:
$46,736.00Hiring Range Maximum:
$56,083.00Benefits Summary
Top Benefits and Perks:Campus/College Information:
Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify someone from employment. Prior to any adverse decision, finalists have an opportunity to provide information to the University regarding the background check.
The University reserves the right to rescind offers of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Offers are contingent on providing proof of employment eligibility in the United States no more than 3 days after the initial start date. If this proof is not provided within this timeframe, the offer may be rescinded or employment terminated.
The University reserves the right to rescind offers of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Offers are contingent on providing proof of employment eligibility in the United States no more than 3 days after the initial start date. If this proof is not provided within this timeframe, the offer may be rescinded or employment terminated.
Position Summary/Purpose of Position:
This position is located at the University of Maryland Extension Office in Prince George’s (Clinton), Maryland.
The position will serve as the assistant to the Capital Area Extension Director, including budgets, regular contact with county government, reviewing Concur Requests/Reports and Travel. Preparing annual reports, supporting volunteers and serving as the front line person to the office.
The position will serve as the assistant to the Capital Area Extension Director, including budgets, regular contact with county government, reviewing Concur Requests/Reports and Travel. Preparing annual reports, supporting volunteers and serving as the front line person to the office.
Minimum Qualifications:
Education:
High School Diploma or GED.
High School Diploma or GED.
Experience:
3 years experience providing administrative support.
Other:
Applicants may be required to complete the institution’s required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.
3 years experience providing administrative support.
Other:
Applicants may be required to complete the institution’s required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.
Required Knowledge, Skills, and Abilities:
- General knowledge of and skill in the practical application of generally accepted office practices and procedures.
- Ability to communicate effective both orally and in writing.
- Ability to proofread and edit written documents.
- Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software.
- Ability to understand and follow oral and written instructions.
- Ability to interact effectively with internal and external parties in a courteous and efficient manner.
- Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.
Other:
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Preferences:
Preferences:
- Knowledge in accounting and preparation of budgets.
- Knowledge of QuickBooks, Word, Excel, Power Point.
- Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instruction.
- Ability to communicate effectively both orally and in writing.
- Knowledge of websites and electronic newsletters.
- Ability to work with diverse people of varying backgrounds.
Additional Certifications:
This position is subject to a Criminal History Record Check. Employment is contingent upon successful completion and clearance of the Criminal History Record Check.
Additional Information:
Responsibilities:
- Serve as the administrative support to the Area Extension Director, including preparation and management of county budget, including all paperwork and data entry.
- Prepare confidential correspondence and reports.
- Have a working relationship with county government officials and employees.
- Mentor and advise new staff.
- Management of University accounts including purchasing and travel cards.
- Overall management of the EAC accounts including reconciliations of accounts, advise on FSNE, Master Gardeners, 4-H, Ag Marketing, other staff on practices and procedures related to fiscal management.
- Maintaining paper and electronic filing system which meets the office needs.
- Ordering supplies, maintaining postage meter and other equipment.
- Receive and screen calls and visitors
- Provide requested information written or orally to clientele.
- Draft and sign routine correspondence. Edit, format and revise variety of documents and materials created by others.
- Proofread for grammatical, typographical and basic content errors.
- Receive and read incoming correspondence and information. Research and summarize information and source materials for reports and flyers. Maintain websites and electronic newsletters.
- Facilitates problem resolution and gives direction and instructions based on authority delegated by the supervisor.
Job Risks
Not Applicable to This PositionPhysical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Nature of the Position: This position frequently presents information through vocal and written communication to individuals of various ages, socio-economic, and educational backgrounds.
- Physical Demands: This is a sedentary position but there may be times that the employee will need to lift and/or move items weighing up to 30 pounds.
- Environmental: Team driven, office environment of professional character, competence, and collaboration. Deadline driven in terms of budgeting and reporting.
- Visual Acuity: Visual acuity is required for preparing and analyzing written or computer data and presentations.
Posting Date:
09/16/2024Closing Date:
09/30/2024Open Until Filled
NoDiversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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