Executive Assistant
Job Description
Posting Number
PG194035SPInternal Recruitment
NoWorking Title
Executive AssistantAnticipated Hiring Range
Commensurate with education and experienceWork Schedule
Monday-Friday, 8am-5pm; occasional overtime may be heavy work loads and during Opening Weekend in AugustJob Location
Raleigh, NCDepartment
University Housing AdministrationAbout the Department
Essential Job Duties
This position manages the day-to-day administrative operations for the University Housing office, to include supervision of the University Housing front desk and the Housing Support Specialist. As the primary administrative contact for University Housing, this position plays a critical role in facilitating seamless communication and coordination within the department and with external stakeholders. This position researches, prioritizes and addresses incoming issues on behalf of the AVC and coordinates closely with the Office of Student Life and Advocacy to triage and resolve student and parent concerns. A successful candidate is driven to perform all duties of the office with excellence, confidentiality, discretion and attention to detail. This position requires a person that is inherently organized, possesses strong emotional intelligence and a calm demeanor that are essential to understand needs and respond to issues that require a rapid response.
The primary focus of this position is to support the position of Executive Director and AVC in scheduling meetings, travel and specific events, and to ensure a smooth process that ensures the AVC is fully prepared for all activities. This position requires a high degree of discretion and diplomacy that fosters positive relationships with those interacting with University Housing. A strong candidate will be proactive, flexible, resourceful, compassionate, approachable, thorough and an excellent communicator.
Minimum Experience/Education
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Experience with maintaining and monitoring budgets.
- Related office management experience with increasing levels of responsibility.
- Ability to develop and manage databases and proficiency in the use of Microsoft Excel and Google
- Docs.
- Experience in editing informational materials (print and online publications) with knowledge of proper use of grammar and terminology.
Preferred Qualifications
- Previous office management experience with increasing levels of responsibility.
- Experience using PeopleSoft Financials and HR or similar systems.
Required License or Certification
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
06/10/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
06/14/2024Notice to Applicants
Special Instructions
Position Number
00065538Position Type
SHRAPosition Classification Band Title
Executive AssistantPosition Classification Band Level
JourneyPosition Classification Salary Range
$ 37,306 - $ 86,062Salary Grade Equivalency
GN10Alternate Option
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Mandatory - Fire/Explosions, Mandatory - Medical Emergencies, Mandatory - Hazardous Material Incidents, Mandatory - Transportation Accidents, Mandatory - Evacuations/Natural Hazards, Mandatory - Utilities/Infrastructure Failure, Mandatory - Threats of Violence/Terrorism/Interpersonal EmergenciesTime Limited Position
NoDepartment Id
242201 - University Housing AdministrationAA/EEO
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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