Tax and Accounting Firm Administrative Assistant

Libock & Associates LLC

Job Description

Libock & Associates has an exciting opportunity for a dynamic, experienced, and self-motivated Administrative Assistant to join our growing team.

The ideal candidate will have at least three years of well-rounded experience in an administrative assistant or project coordination role; Candidates with professional services firm experience preferred. Successful candidates will be relationship oriented, efficient, critical thinkers with superior attention to detail, organizational and communication skills.

DESCRIPTION

  • Perform clerical duties, including answering phone calls, responding to emails, and maintaining files and documents.
  • Manage calendars and schedule appointments and meetings.
  • Coordinate tax work papers and tax return assembly.
  • Conducts thorough and accurate review of applicable paperwork.
  • Handle confidential and sensitive information. 
  • Responsible for overall document organization including scanning and storage.
  • Process tax returns - paper and electronically.
  • Submit electronic registrations/filings and track acceptances.
  • Works well independently with limited supervision.
  • Uses strategic thinking to complete multiple tasks.
  • Support process improvements and improved working conditions.
  • Willing to work other overtime to meet high volume demands.
  • Work closely with the Tax Operations team to keep the Tax Dept and tax season running smoothly.
  • Performs other work-related activities as assigned.

QUALIFICATIONS

  • Must be able to effectively handle heavy volume of paperwork at one time.
  • Ability to communicate both orally and in writing in a professional manner.
  • Accuracy and the ability to handle responsibility with limited supervision.
  • High standard of integrity.
  • Demonstrates excellent organizational skills, attention to detail, time management, task oriented, good interpersonal skills. Patience, perseverance, and follow-through skills.
  • Ability to handle conflict and difficult situations.
  • Ability to prioritize and handle multiple demands successfully.
  • Must be able to plan for and meet multiple deadlines.
  • Ability to use all office equipment.
  • Working knowledge of CCH Axcess and Workflow.
  • Knowledge of advanced computer skills including Microsoft Word, Excel, Teams, Outlook, Adobe Pro and Google Suite applications.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Professional development assistance
  • Vision insurance

Schedule:

  • Monday to Friday
  • Weekends as needed

Ability to Relocate:

  • Fort Lee, NJ 07024: Relocate before starting work (Required)

Work Location: In person

 
 
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