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Executive Assistant

Connors State College

Job Description

JOB OVERVIEW: Under the general direction of the Vice President for Academic Affairs, perform a variety of administrative and confidential duties to relieve administrator of complex and responsible details; receive in person or by telephone students, faculty, staff, State Regent’s office, community, local, state and federal officials, interpret policies and regulations to officials, agencies and the public; perform a variety of other duties related to the activities of the department, function or unit as required or assigned.

DUTIES AND RESPONSIBILITIES:
• Perform complex duties as Executive Assistant to the Vice President for Academic Affairs, relieving said Vice President of a wide variety of secretarial and administrative details to accomplish daily responsibilities; researching and compiling data; and reporting on assigned topics
• Attend regular Academic Council meetings or other special meetings and perform various secretarial and executive assistant duties for the Council; coordinate and prepare agendas and supporting materials, when requested; record and document actions
• Schedule, attend and participate in a variety of administrative meetings when requested; prepare, distribute agendas and take notes
• Organize and coordinate communications and information; obtain, interpret and provide information to faculty, staff and others concerning office functions, policies and procedures; communicate with administrative units to assure compliance with timelines
• Perform special projects and prepare various forms and reports; monitor and control administrative details on special projects/matters as assigned
• Perform budgetary duties for the Vice President for Academics Affairs’ office; review reports as requested; and establish appropriate requisition codes
• Plan and organize annual Academic Interscholastic Competition for area high schools, including a variety of related actions for the competition, including the ordering of appropriate medals and trophies
• Compose correspondence independently on a variety of matters; compile and type various letters, reports and statistical data as directed, maintain VP’s appointment calendar; and make travel arrangements when requested
• Receive, screen and route telephone calls, visitors and mail; answer staff, administration, students and the public
• Work confidentially with discretion on sensitive and private information applicable to faculty and staff personnel
• Provide work direction and oversee other clerical student worker personnel as assigned
• Responsible for inventory
• Responsible for scheduling of classrooms and updates to class schedule.
• Serves as coordinator for the Reach Higher scholarship program.
• Update and distribute the syllabus template.
• Coordinate with HR instructor overload pay.
• Maintain our Academic Integrity report.

The omission of certain statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

KNOWLEDGE, SKILLS, AND ABILITIES:
• Skilled in the operation of a variety of computer programs, such as Microsoft Word, Excel, PowerPoint, Mail, Internet and other applications as required
• Skilled in the use of office equipment including facsimile, copiers, phone, voicemail and other workplace equipment used to conduct work
• Demonstrated willingness and ability to act ethically and socially responsible

EDUCATION/EXPERIENCE REQUIRED:
• Associate’s degree preferred or a minimum of five (5) years of experience in a comparable position

SPECIAL REQUIREMENTS:
• Must be able to bend, stoop, and lift up to 25 pounds

Connors State College is an Affirmative Action, Equal Opportunity/E-Verify Employer.

 

Qualifications

  • Skilled in the operation of a variety of computer programs, such as Microsoft Word, Excel, PowerPoint, Mail, Internet and other applications as required
  • Skilled in the use of office equipment including facsimile, copiers, phone, voicemail and other workplace equipment used to conduct work
  • Demonstrated willingness and ability to act ethically and socially responsible
  • Must be able to bend, stoop, and lift up to 25 pounds

Benefits

  • Salary: starting at $28,300.00 annually
  • Pay: From $28,300.00 per year
  • 401(k)
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Paid time off
  • Vision insurance
  • 8 hour shift
  • Evening shift
  • Monday to Friday

Responsibilities

  • REPORTS TO: Vice President for Academic Affairs
  • JOB OVERVIEW: Under the general direction of the Vice President for Academic Affairs, perform a variety of administrative and confidential duties to relieve administrator of complex and responsible details; receive in person or by telephone students, faculty, staff, State Regent’s office, community, local, state and federal officials, interpret policies and regulations to officials, agencies and the public; perform a variety of other duties related to the activities of the department, function or unit as required or assigned
  • Perform complex duties as Executive Assistant to the Vice President for Academic Affairs, relieving said Vice President of a wide variety of secretarial and administrative details to accomplish daily responsibilities; researching and compiling data; and reporting on assigned topics
  • Attend regular Academic Council meetings or other special meetings and perform various secretarial and executive assistant duties for the Council; coordinate and prepare agendas and supporting materials, when requested; record and document actions
  • Schedule, attend and participate in a variety of administrative meetings when requested; prepare, distribute agendas and take notes
  • Organize and coordinate communications and information; obtain, interpret and provide information to faculty, staff and others concerning office functions, policies and procedures; communicate with administrative units to assure compliance with timelines
  • Perform special projects and prepare various forms and reports; monitor and control administrative details on special projects/matters as assigned
  • Perform budgetary duties for the Vice President for Academics Affairs’ office; review reports as requested; and establish appropriate requisition codes
  • Plan and organize annual Academic Interscholastic Competition for area high schools, including a variety of related actions for the competition, including the ordering of appropriate medals and trophies
  • Compose correspondence independently on a variety of matters; compile and type various letters, reports and statistical data as directed, maintain VP’s appointment calendar; and make travel arrangements when requested
  • Receive, screen and route telephone calls, visitors and mail; answer staff, administration, students and the public
  • Work confidentially with discretion on sensitive and private information applicable to faculty and staff personnel
  • Provide work direction and oversee other clerical student worker personnel as assigned
  • Responsible for inventory
  • Responsible for scheduling of classrooms and updates to class schedule
  • Serves as coordinator for the Reach Higher scholarship program
  • Update and distribute the syllabus template
  • Coordinate with HR instructor overload pay
  • Maintain our Academic Integrity report
  • The omission of certain statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position

 

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