UCLA's Center for the Advancement of Teaching (CAT), provides multiple services, resources, and programs to enhance and support teaching excellence, innovation, and inclusivity. These include a grant program for curricular innovation; pedagogical development of faculty and graduate students via workshops and learning communities; strengthening of TA training campus-wide; educational technology software and lecture capture; classroom technology and furnishings; and analytics and assessment for curricular and institutional improvement efforts. We also work to enhance the valuation of teaching in the academic personnel process and foster a culture of effective teaching and learning as institutional priorities. The HR Generalist will work as a member of the human resources team to provide support to the diverse team that makes up CAT. On average we employ about 350 individuals during the academic year which consists of academic staff; career, limited, and contract staff; Academic Students and Post Docs; and undergraduate, graduate and work study student employees. Additionally, we hire and support anywhere from 300 - 500 part-time employees during the summer months. CAT HR has the added responsibility of providing support to employees who are geographically spread out in several locations across campus, 8 high schools which are part of the Los Angeles Unified School District, and two workforce centers in West Los Angeles and the Pico Union neighborhood of Central Los Angeles.

The HR Generalist is responsible for consulting with the five units that make up CAT on HR functions such as workforce planning and employment, employee and labor relations, leaves of absences, HRIS and biweekly and monthly payroll. The Analyst will provide guidance on policy/procedure interpretation, labor contracts, and in following HR best practices to employees in all classifications, as well as supervisors, and managers in assigned units. This requires the ability to partner with leaders and colleagues at various levels across several centralized offices such as Grad Division, College of Letters and Sciences HR, Campus HR, risk management, and the Central Resources Unit and UCPath Center in Riverside, CA.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

Qualifications for Position

22
Records

Qualifications

Required/Preferred

1. Interpersonal skills to interact diplomatically and professionally with employees, supervisors, administrators, and other campus departments.

Required

2. Ability to function effectively with multiple deadlines, changing priorities and frequent interruptions.

Required

3. Working knowledge of University policies and procedures regarding personnel and payroll.

Preferred

4. Skill in completing variety of duties effectively under conditions of fluctuating workload, changing priorities and frequent interruptions.

Required

5. Ability and judgment to deal with confidential and sensitive information with discretion.

Required

6. Experience using the UCPath (PeopleSoft), Payroll Time Reporting (PTR) systems, and other online systems (PeopleAdmin, Jasmine, GoGrad, CDW, Document Direct).

Preferred

7. Working knowledge of the campus' leave accrual system and method for reporting monthly leave usage on-line.

Preferred

8. Working knowledge of Campus Parking Services procedures and forms.

Can be trained

9. Working knowledge of word processing, spreadsheet, and database software (i.e. Word, Excel, and Access).

Required

10. Demonstrated proficiency performing standard payroll operations including auditing, timekeeping documents, computing and preparing payroll and reconciling payroll ledgers.

Required

11. Working knowledge of procedures involved in handling situations where disciplinary action is required.

Required

12. Working knowledge of payroll/personnel issues as they pertain to academic apprentice personnel.

Required

13. Working knowledge of University Work-Study Programs including policies and procedures and ability to recruit, hire, train, supervise and evaluate student staff.

Preferred

15. Knowledge of University policies and procedures related to employee relations, compensation, leaves of absence, and employee benefits.

Preferred

16. Skill in analyzing problems and the ability to formulate effective solutions.

Required

17. Working knowledge of the Fair Labor Standards Act (FLSA) and the differences in reporting time between exempt and non-exempt employees.

Required

18. Ability to serve as functional unit resource to Directors, Managers, and support staff in explaining personnel and payroll policies and procedures, and in utilizing capabilities of data management systems.

Required

19. Knowledge of benefits policies/procedures with ability to counsel

employees regarding coverage, options and eligibility, as well as

on-line sources of data such as UCPath.

Preferred

Ability to analyze a complex set of data and make recommendations based on this analysis.

Required

BA/BS in HR or related field of study plus 2 years of HR related work experience, or a combination of related education and professional HR work experience to equal 6 years.

Preferred

Experience working in a large and complex organization

Preferred

Prior experience in higher education

Preferred

Additional Posting Information

Bargaining Unit:
99-Policy Covered

Application Deadline:
03-06-2024